This article provides answers for InVision V7 Enterprise. Not sure which version you're using? Find out now.
There are six user roles for teams in InVision V7:
- Owner
- Admin
- Manager
- Member
- Guest
- Visitors
When assigning roles, note that permission settings are managed primarily at the document level. Users—including owners, admins, and managers—do not automatically have access to every document created for a team. To learn more about setting document permissions, check out this article: InVision V7: What are the permission settings for documents?
Roles comparison
The following table should help you get familiar with the available user roles and their respective permissions:
|
Action |
Owner |
Admin |
Manager |
Member |
Guest |
Visitor |
|---|---|---|---|---|---|---|
|
Document and group settings |
||||||
| Create and manage their own documents | Yes | Yes | Yes | Yes | Sometimes‡ | - |
| Create and manage their own groups | Yes | Yes | Yes | Yes | - | - |
| Access documents and groups they've been added to | Yes | Yes | Yes | Yes | Yes | Yes** |
| Create public share links | Yes | Yes | Yes | Yes | Sometimes§ | - |
| Export prototypes and/or screens | Yes | Yes | Yes | Yes | No | - |
|
|
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|
Principal team settings |
||||||
| Manage team and subdomain | Yes | - | - | - | - | - |
| Delete team | Yes | - | - | - | - | - |
|
|
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|
Administrative team settings |
||||||
| Manage security settings | Yes | Yes | - | - | - | - |
| Manage authentication settings | Yes | Yes | - | - | - | - |
| Manage team subscription and billing information | Yes | Yes | - | - | - | - |
| Manage team sharing settings | Yes | Yes | - | - | - | - |
|
|
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|
People settings |
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| Create, manage, and remove user groups | Yes | Yes | Yes | - | - | - |
| Change user roles or remove users | Yes | Yes | Yes | - | - | - |
| Invite new users to the team | Yes | Yes | Yes | Yes* | - | - |
| See who else is on the team | Yes | Yes | Yes | Yes | Sometimes† | - |
*Members can invite new users, but this is dependent on your team sharing settings.
†Guests can only see other users on documents and in groups they've been invited to join.
‡By default, guests can create documents and share them with members of the team; however, only members of the team can open guests' documents. An owner or admin of the team can edit this permission limitation by opening the global Team sharing settings and changing the Set the default document setting to Anyone with the link. There are a few important things to consider, however, before updating the default setting: Understanding team sharing settings.
§If a guest has been invited to a prototype and their access is set to Can edit (managed in the Share dialog), that specific guest can create public share links for that specific prototype. If the guest's access is set to Can Comment, that specific guest cannot export or create public share links for that prototype.
**Visitors can only access a specific freehand document link for a limited period of time. Learn more here: Sharing a Freehand for a limited period of time.
It's not possible to assign the visitor role to members of your team. Visitors are external users who have access to a Freehand document link for a limited time. These visitors don’t have access to other documents in your team and don’t require paid seats in your account.
For a more detailed look at the available user roles for InVision V7, read InVision user roles.
