InVision V7 team settings
  • 31 Mar 2023
  • 4 Minutes to read
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InVision V7 team settings

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Article summary

Depending on your plan, there are different settings that you can configure specifically for your team.

NoteTo access team settings, you must have the admin user role.


There are four important settings options accessible with all InVision V7 plans:

As an owner or admin of an InVision V7 Enterprise team, you also have access to four Enterprise-exclusive team settings that you can configure to your team's needs:

Principal settings

In the Principal settings, you can change your team name or subdomain. Note that when you change your subdomain, it can have a significant impact on your account and any share links. Learn more about changing your V7 team subdomain.

To change your team name or domain:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Principal Settings.
  3. Enter your new team name or domain.
  4. Select Confirm.

Team icon

To set a team icon:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Team Icon.
  3. Select Upload (Interface icon that users click to upload a new team logo.) and choose a file to upload.
    Note: You need to use a 400 by 400px PNG, JPG, or GIF file.
  4. Select Confirm.

To remove the team icon, select Delete. ()

Confidentiality settings

Security conscious organizations can use organization-wide confidentiality settings to remind everyone about what data to include in Freehand documents. For more information aboutconfidentiality settings read this article: Turn on confidentiality warnings for your organization.

Team sharing settings

To set your team sharing settings:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Team sharing settings.
  3. Edit the settings as wanted, and then click Update.

New member access

Determine who can join your team:

  • Closed team: Only people who are invited can join.
  • Allow Approved Domains: Anyone with an email address from your team's selected approved domains.

To enable Approved Domains when editing your team settings:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select New member access.
  3. On the New member access dialog, select Allow Approved Domains. A list of approved domains appears.
  4. Select the domains you want to authorize for the team or Enterprise.
  5. Select Save.

Enterprise accounts can check the option Additional features > Enable auto-provisioning via public Freehand links in the New member access dialog to allow people to join the Enterprise from Freehand documents.

Learn more about enabling approved domains in this article: Approved Domains for InVision V7 teams.

Single sign-on 

After configuring the SSO settings in your identity provider (IdP), you will need to configure SSO settings in InVision V7.

To access your SSO settings:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Single sign-on.
  3. Toggle on Require SSO for every member of [your enterprise team].
  4. Complete the fields using the appropriate information from your IdP's metadata file.
  5. Select Update.

To complete all steps required for SSO—both in InVision V7 and in your IdP app—as well as learn how to fine-tune your team's sign-in experience, see our SSO Getting Started Guides.

User provisioning with SCIM

After setting up SAML-based SSO for your InVision V7 team, you can enable SCIM provisioning for your InVision V7 Enterprise team.

To enable SCIM provisioning:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select User provisioning with SCIM.
  3. Toggle on Enable SCIM provisioning, and then select Update.
  4. Save the URL provided in the SCIM API URL field.
  5. Copy the token in the Authentication token field to your clipboard (also for step 4 of the “Configuring your Enterprise for SCIM provisioning” instructions).
  6. Select Done.

To complete all steps required for SCIM provisioning, both in InVision V7 and in your IdP app, see our SCIM Provisioning Getting Started Guides.

Domain Control

Domain control helps protect your Enterprise assets by identifying and preventing employees of the organization from signing up for personal accounts using email domains controlled by your organization. 

For more information about domain control read this article: Managing Enterprise domain control in InVision V7.

Request access

If you've enabled domain control in your Enterprise account, you can select the way new user can request access to the team:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Request Access.
  3. Choose your preferred method:
    • To have requests sent by email, select Requests to join the team will be sent to the email of your choosing. Then, enter the email address that should receive requests.
    • To prompt new users with custom instructions, select Set a custom message that explains how a user can request access. Then, enter the message you want users to see.
  4. Select Update.

For more information about domain control read this article: Managing Enterprise domain control in InVision V7.

2-Factor Authentication

Enhance authentication security for your InVision Enterprise with two-factor authentication. 

Learn more about two-factor authentication in this article: Requiring two-factor authentication (2FA) for your InVision V7 Enterprise.

Passwords

As an InVision V7 Enterprise team owner, you can customize the following password requirements for your members:

  • Minimum password length:Set a minimum number of characters to be used.
    Note: InVision requires a baseline minimum of 8 characters for all InVision V7 users, and you can require additional characters as wanted for your Enterprise.
  • Enforce password complexity: Require an uppercase, lowercase, and numerical character.
  • Enable password expiration: Set a number of days before users have to update their password.
  • Prevent password reuse: Prevent your team from reusing their most recent—or up to their 5 most recent—passwords.

To set password requirements:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Passwords.
  3. After setting your desired requirements, select Update.

Timing out

Choose whether inactive teammates should get signed out.

To set a time out duration:

  1. In the lower-left corner, select [Your Team Name] > Settings.
  2. Select Timing out.
  3. Select Time out sessions when members are inactive.
  4. Set the number of minutes until members are signed out. The minimum time out is 15 minutes.
  5. Select Update.

You can remove the time out duration at any time by toggling the switch off and selecting Update again.



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