Adding External Files and Links to InVision V7

This feature is not yet available to all V7 Enterprise customers. Stay tuned for future releases announced here: Release Notes: InVision V7

Add Figma and Google Drive files to InVision to keep all project-related items in one place and give collaborators the files they need to do their best work. As long as you have view access to the file, you can add a Figma design or Google Drive file, PDF, or image link to your home page, space, or project. To learn how to add or move InVision documents into a space or project, see Adding or moving InVision V7 documents to a space

The way a user can interact with an external file or link within InVision is determined by the permission settings set on the file or link. For example, if a user tries to open a file in InVision but has not been given permission in Figma or Google to view the file, they’ll need to request access.

Adding an external file or link to InVision

Start by locating the file or link you want to add to InVision. Set the file or link’s permission settings within the external platform, then copy the share link.

To add a Figma or Google file or link to InVision:

1. On the All Documents page or within a space or project, click Add in the upper-right corner and select the type of file (Figma or Google) you want to add.
2. In the modal that appears, paste the URL and click Add. If it’s your first time adding a file, follow the instructions to authorize your Figma or Google account.

Once the file is added to InVision, Figma files will display a Figma icon and Google Docs, Sheets, and Slides will show their corresponding icons. A PDF or image link added from Google Drive will show a Google Drive icon.

You can embed Google documents and Figma designs right in Freehand. Learn more about Embedding Google Documents in Freehand and Embedding Figma designs in Freehand

Adding an external file to a space or project

To add a file from your home page to a space or project:

1. On the All Documents page, locate the Figma or Google file.
2. Do one of the following:
   • To add a single file: Drag and drop the file into a space or project. You can also click Add to space and search for or select the space, then click Add.
     
   • To add multiple files: Click the More icon and Select, then select the files you want to add to a space or project. Drag and drop the file into a space or project. You can also click Add to space and search for or select the space, then click Add.

Locating an external file

You can search for a file from the home page or within a space or project.

To locate a file:

1. Navigate to the home page, or navigate to the space or project if you know where the file is located.
2. Do one of the following:
   
   • In the search bar at the top of the page, enter the name of the file and select the file from the preview dropdown.
   • Click the All documents dropdown and select the type of file you’re looking for.

3. Once you’ve located the file, you can click to open the file in a new tab, or drag and drop the file into a space or project.

Deleting an external file

If you choose to delete a file, you cannot restore it—nor can InVision restore it on your behalf. Please proceed with caution.

You can delete an external file from InVision. The file will still be available on its native platform (Figma or Google). If you want to re-add a file that was deleted, follow the steps in Adding an external file or link to InVision

To delete a file:

1. Locate the file you want to delete.
2. Click the More icon and select Remove.
3. In the modal that opens, confirm you want to remove the file from InVision and click Yes, Remove to delete the file from InVision.