Spaces in InVision V7 V7

Spaces add a layer of organization within groups, providing simple, yet powerful organization for your documents.

For instance, if you use groups to distinguish between different product areas (e.g. iOS, web), spaces allow you to further organize the documents into components or flows (e.g. onboarding, payments). Or if you‘re an agency that uses groups to categorize documents by client, you can use spaces to compartmentalize each client’s documents into specific contracts or projects (e.g. Q4 Brand Refresh). Spaces were designed to give teams more flexibility to organize their work.

Creating a space

To create a new space:

1. Sign in to your InVision V7 account.
2. On the left sidebar, click + New...
   

   If you haven't created any group or space yet, you'll see the option + New Space or Group instead.

3. Select + New Space. The Create a space modal will open.
   You can also hover over a group name and click the + button to create a space within that specific group.
4. Enter a name for your space.
5. Optionally, pick the color and the shape to be displayed in the space thumbnail.
6. Select the group where you want to create the new space or create a new group.
7. Confirm by clicking the Create button.
   

   You will be taken to your newly created space page.

Space Overview

You can give a thorough description of your project in the space overview. Here you can provide your team and stakeholders with all the information about the goals, status, and any other relevant resources to move forward with your project.

Hover over the text area and click the add button (+) or type the slash (/) command to add content to your page. You can add text with different formatting options, lines, code blocks and quotes. Highlight the text to reveal an editor that allows you to add text formatting, headings, links, and more.

You can view and revert to a previous version of a space using Version history. Learn more here: Version history in Spaces.

Accessing spaces

The groups and spaces hierarchy is easily accessible within each individual group page, the spaces page, and the navigation sidebar.

Individual group

When you open a specific group where at least one space has been created, you will see the space tiles for all spaces that have been created under that group.

If you open a group without spaces, you will see a list of all documents within that group.

Spaces page

If you open the Spaces page in the left sidebar, you will see all available groups within your team, along with any spaces within them. Use the search bar at the top of the page to search for spaces.

Sidebar

All groups you’re a member of are listed in the left sidebar. Spaces are nested below their respective group.

When you open a space, all documents within that space are listed in the sidebar. From the sidebar, you can access all the space documents, create new documents, and customize your space:

• • From the space overview and/or from your current document, open and collaborate on any of the space documents by selecting the documents in the sidebar.
  • Click the + button in the sidebar to create new documents in the space or to add external files.
  • Click More (•••) at the bottom of the sidebar and select Customize space to edit the space name, color and shape displayed in the space thumbnail —Click Update to save the changes.
  • Click to minimize the sidebar and focus on your document.

Adding sections to spaces

You can use sections to add another layer of organization to your space and tell a story about your documents. Sections appear nested below their respective space.

Creating new sections

To create a new section:

1. Open a space.
2. Hover over the name of an existing section on the left sidebar.
3. Click the (•••) More icon and select Create a new section.
4. In the Create new section modal, enter the name of the new section and click Continue.

All new documents and any documents not in a section will be grouped in the Unpinned documents section.

Moving documents to sections

To move an unpinned document to a section:

1. Open a space.
2. Locate the document you wish to move in the left sidebar.
3. Hover over the document name and click the (•••) More icon.
4. Click Pin to section.
5. Select the desired section or create a new one by selecting Create a new section.
   

   If the space doesn't have sections, you'll see the option Pin to new section, which allows you to create a new section.

To move a document to a different section:

1. Open a space.
2. Locate the document you wish to move in the left sidebar.
3. Hover over the document name and click the (•••) More icon.
4. Click Update section.
5. Select the desired section, create a new one by selecting Create a new section, or unpin the document from the current section by selecting Unpin from section.

Alternatively, you can move a document to a different section by locating the document you wish to move in the left sidebar and dragging it into the desired section.

Reordering sections

By default, sections will appear in the sidebar in the order they are created. You can reorder the sections to tell the story of your space by dragging and dropping the sections in a new position in the sidebar.

Moving documents to a space

To move documents to a space:

1. Locate the document you wish to move.
2. Open the More (•••) menu and select Move.
3. In the Move document modal, scroll through or use the search bar to find the space.
4. Click Move.

Alternatively, you can also move a document to a space by locating the document you wish to move and dragging the file into the desired space on the left sidebar.

Following the same steps listed above, you can move the document to a different space at any time, or you can remove it from the current space by selecting Unfile from current space from the list of spaces.

Deleting a space

To delete a space:

1. Open the group where the space was created.
2. Hover over the space you want to delete and click the (•••) more icon.
3. Select Delete Space.
4. Click Yes, Delete to confirm the deletion of the space.