Sharing a Freehand V7

InVision Freehand is the incredibly diverse online whiteboard that's empowering teams to create together in real time. 

Inviting others to join your freehand takes just a moment, and there are three ways to share:

• Add people to your freehand
• Share a document link to the freehand
• Share a Freehand with external users for a limited period of time

Invite people

To invite people to a document:

1. Open the freehand and, at the top right, click the Share button.
2. In the Add people field, enter the name of the person you want to invite.
   
   If you want to add someone who isn't yet a member of your team, enter their email address.
3. To the right of the Add people field, click the drop-down and select Can edit or Can review.
4. Click the Invite button.

Note that if you add someone who isn't a member of your team to a freehand following the steps above, the user will be added to your team. If you want to invite external users to a freehand without giving them access to additional documents or adding them to your team, see the section: Share a Freehand with external users for a limited period of time.

Once you’ve invited a team member or an external user to a freehand, they will need to follow the steps in this article to join the document: How to accept an invitation to join a freehand.

Share a document link

Document links are the main URLs for prototypes, boards, and freehands.

To share a document link to your freehand:

1. While viewing the Freehand, navigate to the top-right corner and click Share.
2. Select who can open the document in the drop-down menu on the left:
   
   • Anyone with the link. When selecting this option, external users and people without an InVision account can join the freehand as Visitors to edit. See more details here.
   • Members of [your team]
   • Only people invited
3. Select what they can do in the drop-down menu on the right:
   • Can edit
   • Can comment
4. Click Copy Link.

You can now send that link to anyone you want to join your freehand.

Once you’ve sent the link to the users you want to join the freehand, they will need to follow the steps in this article to join the document: How to accept an invitation to join a freehand.

Share a Freehand with external users for a limited period of time

Sometimes, you may want to invite external users to a freehand without giving them access to additional documents or adding them to your team (e.g., if you’re running a workshop, for job interviews, or industry conferences). In that case, you have the option to invite them as Visitors so they can edit the freehand for a limited period of time of 48 hours.

Sharing a freehand with external users is a great way to share non-private documents with people outside your team or organization. Still, you may need to maintain specific company security standards and have additional control over who can view and edit your team freehands. Learn more about sharing freehands with external users and what things to consider when using this option here: Additional information on sharing a freehand with external users.

To share a freehand for a limited period of time (48 hours):

1. While viewing the Freehand, navigate to the top-right corner and click Share.
2. In the drop-down menus, select:
   • Anyone with the link
   • Can edit
     

     

3. Click Copy Link.

When you send that document link to users that are not members of your team, they’ll see the option Join to collaborate at the top right corner. To access the freehand and start collaborating in the freehand, external users will need to follow the steps below.

Even if you only allow users to sign in to your team account using SSO, external users will be able to access the freehand as Visitors, by using the Join to collaborate option.

To access and edit a freehand for a limited period of time (48 hours) as a visitor:

1. Navigate to the document link you’ve received —see more details in the steps above.
2. Click Join to collaborate.
3. Enter your name and email address and click Continue as visitor.
4. You will receive an email inviting you to collaborate on the freehand. Open the email and click the button Activate Your 48 Hour Access to access and edit the Freehand for a limited period of time of 48 hours.

To access and edit the freehand, Visitors will need to access the document using the link they receive via email.

You can see the users that joined as visitors in the People page, in the Visitors tab. In that page, you can also check the users status and the expiration date of their access. Currently, it’s not possible to view the freehands these visitors have accessed and/or edit.

To learn more about the Visitor role, check out this article: InVision V7 user roles.