User groups in InVision V7

This article provides answers for InVision V7. If you recently migrated from InVision V6 to InVision V7, your “teams” have been imported as “user groups” based on their previous permission levels.

If you’re still using InVision V6, read this article instead. Not sure which version you're using? Find out now.

User groups allow you to quickly share prototypes with specific segments of your Enterprise organization. You must be a manager, admin, or owner on the Enterprise plan to create, edit, or remove a user group.

Creating a new user group

To create a user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left, click People.
3. In the upper-right corner, click Add and select User Group.
4. Near the top-right corner of the page, click the large + button.
5. Enter a name for your group and click Next.
6. To the right of each person you want to include, select the checkbox.
7. At the bottom of the page, click Add.

Adding and removing users

To add or remove people in a user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left, click People.
3. Click the User groups tab.
4. Hover over a group, click the more icon () on the right side, and then click Manage.
5. To search for a specific user, begin typing their name or email address in the search field.
6. Use the checkbox to the right of each person’s name to add or remove users:
   • Add: Select the checkbox.
   • Remove: Deselect the checkbox.
7. Click Update.

Sharing prototypes with a user group

It's not yet possible to share freehands, specs, boards or Studio prototypes with a user group.

To share an InVision V7 prototype with a previously created user group:

1. Open a document and, in the top-right corner, click the Share button.
2. Click the Members & Guests tab.
3. In the To: field, enter the name of the user group you want to add to the document.
   
   As you type, you will see suggestions for people and user groups on your team.
4. To the right of the user group's name, click the drop-down and select Can edit or Can review.
5. Click Invite.

Renaming a user group

To rename a user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left, click People.
3. Click the User groups tab.
4. Hover over a group, click the more icon () on the right side, and then click Rename.
5. Enter the new name and click Confirm.

Deleting user groups

To delete a single user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left, click People.
3. Click User groups tab.
4. Hover over a group, click the more icon () on the right side, and then click Remove user group.
5. Select the checkbox acknowledging that group members will be removed from any associated documents.
6. Click Remove user group.

To delete multiple user groups at once:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left, click People.
3. Click the User groups tab.
4. In the left-hand navigation, click User groups.
5. Hover over a user group and, to the left of the group name, select the checkbox that appears. Repeat this step for each user group you want to remove.
   
   Once you’ve selected at least one user group, you can also navigate to the bottom of the page and click Select all.
6. After selecting groups, navigate to the bottom right of the page and click the delete icon ().
7. Select the checkbox acknowledging that group members will be removed from any associated documents.
8. Click Remove user groups.