User groups in InVision V7 V7

User groups allow you to quickly share prototypes with specific segments of your Enterprise organization. You must be a manager, admin, or owner on the Enterprise plan to create, edit, or remove a user group.

If you recently migrated from InVision V6 to InVision V7, your teams have been imported as user groups based on their previous permission levels.

Creating a new user group

To create a user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left sidebar, click the ​ (more) menu and then select People.
3. In the upper-right corner, click Add and select User Group.
4. Enter a name for your group and click Next.
5. To the right of each person you want to include, select the checkbox.
6. At the bottom of the page, click Add.

Adding and removing users

You can add and remove people in a user group from the User groups tab. You can also bulk add people to user groups from the Members and Guests tabs.

To add or remove people in a user group from the User groups tab:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left sidebar, click the ​ (more) menu and then select People.
3. Click the User groups tab.
4. Hover over a group, click the more icon ​ on the right side, and then click Manage.
5. To search for a specific user, begin typing their name or email address in the search field.
6. Use the checkbox to the right of each person’s name to add or remove users:
   • Add: Select the checkbox.
   • Remove: Deselect the checkbox.
7. Click Update.

To add people to a user group from the Members or Guests tabs:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left sidebar, click the ​ (more) menu and then select People.
3. Click the Members or Guests tab.
4. Hover to the left of each user's avatar and click the selection checkbox.
   
   Once you’ve selected at least one person, you can navigate to the bottom of the page and click Select all to select all users on the team excluding the primary owner (if visible).
5. In the toolbar at the bottom of the page, click Add to user groups.
6. Select the group(s) the users should belong to and click Add.
   
   If you need to create a new group, click Create user group next to the search field.

Sharing prototypes with a user group

It's not yet possible to share freehands, specs, boards, or Studio prototypes with a user group.

To share an InVision V7 prototype with a previously created user group:

1. Open a document and, in the top-right corner, click the Share button.
2. Click the Members & Guests tab.
3. In the To: field, enter the name of the user group you want to add to the document.
   
   As you type, you will see suggestions for people and user groups on your team.
4. To the right of the user group's name, click the drop-down and select Can edit or Can review.
5. Click Invite.

Renaming a user group

To rename a user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left sidebar, click the ​ (more) menu and then select People.
3. Click the User groups tab.
4. Hover over a group, click the more icon ​ on the right side, and then click Rename.
5. Enter the new name and click Confirm.

Deleting user groups

To delete a single user group:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left sidebar, click the ​ (more) menu and then select People.
3. Click User groups tab.
4. Hover over a group, click the more icon ​ on the right side, and then click Remove user group.
5. Select the checkbox acknowledging that group members will be removed from any associated documents.
6. Click Remove user group.

To delete multiple user groups at once:

1. Sign in to your account here: your-team-name.invisionapp.com
2. On the left sidebar, click the ​ (more) menu and then select People.
3. Click the User groups tab.
4. Hover over a user group and, to the left of the group name, select the checkbox that appears. Repeat this step for each user group you want to remove.
   
   Once you’ve selected at least one user group, you can also navigate to the bottom of the page and click Select all.
5. After selecting groups, navigate to the bottom right of the page and click the delete icon ().
6. Select the checkbox acknowledging that group members will be removed from any associated documents.
7. Click Remove user groups.