Approved Domains for InVision V7 teams

The Approved Domains feature simplifies the way people can join teams on InVision V7. If enabled, Approved Domains empowers people to join a team simply by signing in with their approved email address—i.e., an email address from the email domain (or list of domains) that the owner or admin of the team previously approved. The feature is available with all InVision V7 plans.

Enable Approved Domains

There are two ways to enable Approved Domains:

• When creating a team
• When editing team settings

Enable Approved Domains when creating a team

To enable Approved Domains when creating your team:

1. Sign in to InVision team or Enterprise here:
   your-team-domain.invisionapp.com
2. In the top-right corner, click your avatar, and then click Manage account.
3. Click the Teams tab, and then click New team.
4. Choose a team name and team domain.
5. Click Create team.
6. At the bottom of the Bring visibility to your team dialog, ensure that the Enable approved domainsoption is toggled on.

   This setting is enabled by default.

7. If you want to add specific people to the team as well, type their email addresses and click Invite. Otherwise, click Next.

   When adding email addresses, you must separate each address with a comma.

Enable Approved Domains when editing team settings

To enable Approved Domains when editing your team settings:

1. Sign in to your InVision team or Enterprise here: your-team-domain.invisionapp.com
2. In the lower-left corner, click the expandable team tray.
3. Click the Settings tab and, next to New member access, click Change.
4. On the New member access dialog, select Allow Approved Domains. A list of approved domains appears.
5. Select the domains you want to authorize for the team or Enterprise.
6. Otherwise, click Update.

Enterprise accounts can also check the option Additional features > Enable auto-provisioning via public Freehand links in the New member access dialog to redirect eligible users to join the Enterprise as Members instead of temporary Visitors. If the Enterprise has multi-seat billing enabled, these new users will join the account as Freehand Collaborators.

Join a team via Approved Domains

When Approved Domains is enabled, users can join a team as Member.

Join a team via Approved Domains using the team subdomain

To join a team via Approved Domains:

1. Open your browser and enter the unique subdomain for the team: your-team-domain.invisionapp.com
2. At the very bottom of the Sign in to [team name] page, click Sign up.
3. On the Join [Your Team] page, enter your email address from the approved email domain.
4. Click Continue.
5. Check your email for an invite, open the email, and click Join The Team.
6. Follow the instructions to sign in and join the InVision team.

Join a team from a freehand via Approved Domains

If the option Enable auto-provisioning via public Freehand links is enabled, users can join a team directly from a public Freehand link.

To join an Enterprise account from a freehand via Approved Domains

1. Open the freehand.
2. At the top right, click Join to collaborate.
3. Enter your name and email address and click Continue.

   If you’re already a member of the team, click Sign in.

4. Check your email for an invite, open the email, and click Join The Team.
5. Follow the instructions to sign in and join the InVision team.

Frequently asked questions

Below are some common questions about Approved Domains for InVision V7.

Who has access to enable Approved Domains?

Either the owner or an admin of a team can set up Approved Domains.

How are email domains established for Approved Domains?

Each time a new team member joins (i.e., their email address is authenticated), that email address is added to the list of approved email domains for the team. Therefore, the domain for the email address used to create the InVision V7 account is automatically added as the first approved email domain for the team.

Once someone with a different email domain is approved to join the team, that new email domain will get added to the list of approved domains for the team; however, the owner or an admin of the team must then select the newly approved domain before it can be used with Approved Domains.

Is the Approved Domains feature available for teams with Single Sign On (SSO) configured?

The Approved Domains feature is available for teams with Single Sign On (SSO) configured, but there are some considerations to keep in mind:

• If an Enterprise account has SSO configured and allows sign-in without SAML, users can join the account using Approved Domains, as explained here.
• If an Enterprise account has SSO configured but doesn’t allow signing in without SAML, we recommend using Just-in-Time provisioningto allow pre-authorized users to join the account when signing in via SSO for the first time.

  Approved Domains requires new users trying to join a team to sign in/sign up using their email address, and this option is not available if the Enterprise doesn’t allow signing in without SAML.

How can I review what users joined the team using Approved Domains?

Managers, admins, and owners of Enterprise teams can use the audit log to confirm if a user joined their team using Approved Domains.

When searching for these users in the audit log, two events with the same time and date will appear in the results: Added user to team and Added user to document.