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Working with Boards

The content below provides answers for InVision V6. If you’ve updated to InVision V7, read this article instead. Not sure which version you're using? Find out now.

InVision Boards provide a flexible space to tell stories, share files, and collaborate with team members throughout the entire design process. You can use Boards to...

Boards simplify the management and presentation of design assets. Support for a wide variety of file types and simple tools to organize sections of content allow you to spend more time making awesome work, and less time presenting it.

Viewers can comment on items and download source files. And share links look great on both desktop and mobile with a fully responsive design, so your team members and clients can access Boards from anywhere.

How many boards are allowed?

With Free, Starter, and Educational accounts, you are allowed 3 boards. With Professional, Team, and Enterprise accounts, you are allowed unlimited boards.

What file types are supported?

Boards support uploads for any file type, with thumbnail previews or useful icons to help quickly identify files commonly used by design teams.

  • Graphics: PNGs, JPGs, GIFs, etc.
    Images must not exceed 10MB (megabytes) per file.
  • Source Files: Photoshop, AI, Sketch
  • Font Files: OTF, TTF, etc. (Please ensure that your license allows for posting any font files. Also, you'll need to use a TTF file if you would like to be able to view examples of your font from within the board.)
  • Color Swatches: By HEX values
  • PDFs
  • Text Documents: DOC, DOCX, etc.
  • Spreadsheet Documents: XLS, XLSX, etc.
  • Presentation Documents: PPT, PPTX, etc.
  • Audio Files: MP3, etc.
  • Video Files: AVI, MOV, etc.
  • Code Files: HTML, CSS, JS, etc.
  • ZIP Files
  • All other non-system file types

Creating a board

  1. Sign in to your account.

  2. Click the + icon on the right to create a new board.

  3. Click Create New Board.

  4. Name your board and select the layout style.

  5. Click Get Started.

Uploading items

  1. Drag and drop your assets into your browser, or click the message to use the file selector and upload your files.

    Images must not exceed 10MB (megabytes) per file.
  2. Check the uploader spinner to view progress on your file uploads.
  3. If you would like to upload your files to a specific section, drag your files to that section or click the (+) icon for that section and select Upload File.

Once uploaded, a tile will appear with either a thumbnail displayed for image files or a filetype icon if uploading other files like PSD or Sketch files.

Updating/replacing a board item

To replace an image on your board while keeping all past comments:

  1. Open your board.
  2. Click the image you would like to update so that it opens in Comment mode.
  3. Close out Comment mode, and using the cursor on your computer drag a box over the image. A blue border should now appear around the image.
  4. On your computer, open the folder which contains the updated image.
    Make sure that the updated image has the same file name as the image originally upload to your InVision board. Remember, images must not exceed 10MB (megabytes) per file.
  5. Select the image from your computer and drag and drop the updated image on top of the original image with the blue border on your InVision board.
  6. Wait a few seconds, and you should see the updated image appear.

Please note that once you replace an image, you will not be able to undo and go back to the original image.

Adding a photo header

  1. Scroll to the top of your board and click the Edit Header menu option.
  2. Upload an image via drag-and-drop or browse.
    Images must not exceed 10MB (megabytes) per file.
  3. To move your photo header: Click and drag your image to move and place as desired.
  4. To blur your photo header: Click the Blur option and use the slider to auto-update your setting.
  5. To darken or lighten the overlay for your photo header: Click the Overlay option and use the slider to auto-update your setting.
  6. To change the size of your photo header: Click the Size options to resize to Small, Medium, or Full-Screen.
  7. To save your changes: Click the checkmark button or simply click outside of the header area.

Setting layout style

There are 3 layout types available from the header options:

  1. Masonry: This collage format displays item thumbnails at their original proportions.
  2. Meticulous: This balanced format crops item thumbnails to fit them to regular columns, with a relaxed approach to rows.
  3. Grid: This structured format crops item thumbnails to fit them to regular columns and rows.

Creating & organizing sections

  1. Hover and click above or between sections, and click the (+) button to Create New Section Title.
  2. Add a Title and/or Description, if desired.
    Use a Description without a Title to include an extra dividing line, perfect for visually sub-dividing your sections in share links.
  3. Use the up and down arrows to reorganize your sections as desired.

Resizing items

  1. Hover over an item and use the Set Item Size options to resize to 1, 2, 3, or 4 columns.

    To resize multiple items at once, select multiple items and use the same Set Item Size tool on the selection toolbar to set items between 1 and 4 columns.

Adding a color swatch

  1. Use the (+) button to Add a Swatch to your board, or hover over a section and use the (+) button to Add a Swatch to that section.
  2. Type in the HEX value of your Swatch color.
  3. Click the title of your New Swatch to update as desired.

Adding a note

  1. Use the (+) button to Add a Note to your Board, or hover over a section and use the (+) button to Add a Note to that section.
  2. Fill in your Note title, content body, and even a description.
  3. If desired, use the formatting tools to structure your note content.

Selecting & organizing items

  1. Simply click and drag to select multiple items, or hold Ctrl/Cmd or Shift to reveal the selection toolbar and to select ranges of items on your board.
  2. Click and drag items to move them to a new section, or use the section move tool to send all selected items to a specific section.
  3. Click and drag a single item at a time to move within the layout as desired.

Sharing your board and items

You can share your board as well as specific items on the Board by clicking on the sharing button () in the upper right corner. If sharing the entire board, visitors will be able to view and comment on all items in the Board. If sharing a specific item, they'll only be able to view and comment on that specific item.

When sharing a board, you'll have the option to easily share the Board via social media by clicking the icon for the social media channel you'd like to share the board on.

Password protecting your shared board

By default, sharing a board generates a random alphanumeric URL. The uniqueness of this randomly generated URL helps ensure that unwanted visitors can't stumble upon your board. If you need additional security, you can optionally password protect your Board so that anyone who visits the share link must enter a password. To password protect your board:

  1. Click the settings icon () in the upper right
  2. Toggle "Password-protect board in share links"
  3. Enter the password you'd like to use and click Save to enable password protection for that board

Once enabled, anyone visiting the share link associated with that Board will be prompted to enter the password before they're able to access the board.

Disabling downloads of board content

You may want to share some Boards content (e.g., fonts) but not allow downloads of that content for licensing reasons. You can disable downloads of content from your board by doing the following:

  1. Click the settings icon () in the upper right
  2. Toggle "Disable all downloads for non-collaborators"
  3. Check the types of content for which you'd like to allow downloads:
    • Images
    • Fonts
    • Source Files

Archiving a board

To archive a board, go to your dashboard, then click Boards at the top left. Hover over the board you want to archive, click the ••• menu, then click Archive.


Commenting on boards

You can add comments to items on your board, allowing discussions of any content in the board.

Adding an annotation to your comment

Annotations are similar to how comments in Prototypes behave today: a bubble that draws attention to a particular part of the image. To add an Annotation to an image in your Board:

  1. Open an image on which you'd like to comment.
  2. Enter the text of your comment.
  3. Click the bullseye icon.
  4. Click the image and position your Annotation bubble where you'd like.
  5. Click Post Comment to add the Annotation and comment.

Keyboard shortcuts

These shortcuts are available while viewing share links:

  • Arrow keys: Navigate between board items.
  • Enter/Spacebar: Zoom in on board item / show or hide comment sidebar.
  • Escape: Close current view or menu.

In addition to the shortcuts listed directly above, these shortcuts are available in Edit mode:

  • Command/Control: Select board items (also displays the selection toolbar).
  • Shift: Select board items (also displays the selection toolbar).
  • Escape: De-select currently selected items.

Click and drag to select multiple board items at once, and then use Command/Control to remove items from your selection.